VANCOUVER IMMIGRATION LEGAL ASSISTANT SOCIETY

Services

At the Vancouver Immigration Legal Assistant Society, our dedicated team of immigration legal assistants is here to support you through various immigration processes. While we do not provide immigration advice, our expertise lies in facilitating accurate document preparation and ensuring a smooth experience throughout your immigration journey.

What Our Immigration Assistants Can Do

Application Preparation and Submission
Our immigration legal assistants are skilled in preparing and submitting various immigration applications. We assist you in accurately completing forms and gathering necessary documents, ensuring your applications are submitted promptly.

Document Review and Guidance
Navigating immigration paperwork can be complex. Our team offers comprehensive document review services, ensuring all forms and supporting documents are organized and correctly submitted.

Collaborative Support
We maintain connections with immigration lawyers and licensed immigration consultants. Our legal assistants facilitate collaboration between our services and professionals who can provide advice where needed. This ensures a comprehensive approach to immigration assistance.

How We Assist Members and Clients

Our services are designed to guide both members and clients:

Members: As a member of our society, you gain access to resources, updates, and networking opportunities. We offer ongoing professional development to enhance your immigration assistant skills and knowledge.

Clients: If you're seeking assistance, we provide guidance in preparing and submitting immigration applications accurately. While we don't provide advice, we ensure your documents are in order for legal processes.

Please note that we do not offer immigration advice, process immigration applications, or influence any immigration decisions. Our focus is on delivering precise document support and facilitating collaboration with licensed professionals for comprehensive assistance.

For a licensed immigration consultant, you can refer to the Public Register maintained by the regulatory authorities.

Welcome to the Vancouver Immigration Legal Assistant Society Membership Page. Join our esteemed community of dedicated professionals and gain access to a wealth of valuable resources, networking opportunities, and unwavering support to thrive in the dynamic field of immigration assistance.

Becoming a member

Step 1: Familiarize Yourself with our Code of Professional Ethics 

Before embarking on your journey as a member of VILAS, take a moment to acquaint yourself with our Code of Professional Ethics. This document outlines the principles and standards that underpin the conduct and integrity of all our members. 

Step 2: Select Your Membership Type We offer two distinct membership types, each tailored to cater to your level of involvement: 

1. Associate Members: These individuals are invited and approved by our society's leadership and associate members. Associate members actively participate in our society's decision-making and voting processes, playing a pivotal role in shaping our community.
2. Registered Members: If you're seeking access to a plethora of resources, and networking opportunities without active participation in decision-making or voting, this membership type is ideal for you.

Membership Requirements and Application Process 
To ensure the quality and professionalism of our community, we've outlined specific requirements for each membership type:

For Associate Members: 

• Demonstrated professional involvement in a related field.
• Invitation and approval by existing Associate members and the society's leadership.
• Active participation in society activities and decision-making processes.

 For Registered Members: 

• Enrolment in immigration-related courses.
• Possession of a Diploma in Immigration Assistant from a recognized college in Canada.
• Completion of 100 hours or more of practicum training.
• Commitment to abide by the Vancouver Immigration Legal Assistant Society's CODE OF PROFESSIONAL ETHICS

Code of Professional Ethics

At the Vancouver Immigration Legal Assistant Society, our members adhere to a strict Code of Professional Ethics. This code outlines the principles and standards that guide our members' conduct, ensuring the highest level of professionalism and integrity in their practice.

1. Professional Conduct and Integrity:

1.1 Members of VILAS shall conduct themselves with honesty, integrity, and professionalism in all aspects of their work.

1.2 Members shall respect the rights and dignity of clients, colleagues, and all individuals involved in the immigration process.

1.3 Members shall maintain client confidentiality and protect privileged information, adhering to the applicable laws and professional standards.

2. Competence and Continuing Professional Development:

2.1 Members shall strive for excellence and maintain a high level of competence in their work.

2.2 Members shall stay informed about changes in immigration laws, regulations, and procedures to provide accurate and up-to-date assistance to clients.

2.3 Members should actively pursue professional development opportunities to enhance their knowledge, skills, and understanding of immigration law.

3. Conflict of Interest:

3.1 Members shall avoid conflicts of interest and act in the best interests of their clients.

3.2 Members shall disclose any potential or actual conflicts of interest and refrain from engaging in activities that could compromise their professional independence and impartiality.

4. Professional Responsibility:

4.1 Members shall exercise due diligence, diligence, and thoroughness in the provision of immigration legal assistance.

4.2 Members shall maintain appropriate records, documentation, and file management systems to ensure accuracy and accessibility of client information.

4.3 Members shall assist clients in accessing appropriate legal advice by encouraging them to consult with Canadian licensed immigration consultants or lawyers. Members should inform clients of the importance of seeking professional advice and the potential risks and consequences associated with their immigration matters. Members themselves, as legal immigration assistants, should not provide legal advice beyond the scope of their role and should always defer to Canadian licensed immigration consultants or lawyers for legal guidance.

5. Professional Relationships:

5.1 Members shall foster professional relationships based on respect, courtesy, and collaboration with clients, colleagues, and stakeholders in the immigration process.

5.2 Members shall not engage in any discriminatory practices or behaviors based on race, nationality, gender, religion, sexual orientation, or any other protected characteristics.

6. Professional Development and Ethical Responsibilities:

6.1 Members shall commit to ongoing professional development to enhance their knowledge, skills, and competence. They should seek opportunities for learning and improvement throughout their careers.

6.2 Reporting Ethical Violations:

6.2.1 Members have a duty to report any observed or suspected violations of this Code by fellow members. Reports should be made to the Vancouver Immigration Legal Assistant Society, which will investigate and take appropriate disciplinary actions when necessary.

6.3 Disciplinary Actions:

6.3.1 Members found to have violated this Code may be subject to disciplinary actions, including but not limited to warnings, reprimands, suspension, or revocation of membership. The Vancouver Immigration Legal Assistant Society shall ensure due process and fairness in disciplinary proceedings.

7. Liability and Indemnification:

7.1 The Vancouver Immigration Legal Assistant Society shall not be held liable for any legal actions brought against individual members in their personal capacity.

7.2 Members shall understand and acknowledge that the Vancouver Immigration Legal Assistant Society is not responsible for any legal or financial liabilities incurred by members in their personal or professional activities outside the scope of the society's activities.

7.3 Members shall indemnify and hold the Vancouver Immigration Legal Assistant Society harmless from any claims, damages, liabilities, or expenses arising out of their personal or professional actions, including actions directly related to the society's activities or within the scope of their roles within the society.

(Version: Vilas-cod-ver1.0-2308)

Application Process: 

1. Complete the Online Membership Application Form, clearly indicating your desired membership type.
2. Review Process:
   • Associate Members: Your application will undergo a thorough review by our society's leadership and active members.
   • Registered Members: Your application will be carefully evaluated by our society's leadership.
3. Expect Notification: You will receive prompt notification regarding the status of your application, keeping you informed at every step.

Annual Membership Fee

Annual $150 CAD plus tax

The annual membership fee is a valuable contribution that ensures the smooth administration of our society's activities and initiatives. 

Please note that membership fees are utilized for society administration purposes only.

Member Database and Referral 

When you become a member of VILAS, your name and contact information will be securely stored in our society's database. This database allows us to connect potential clients, lawyers, or immigration consultants seeking assistance with the most suitable and qualified member to address their needs.

Membership Certificate
Upon successfully registering as a member, you will receive a prestigious Membership Certificate recognizing your commitment to professionalism and ethical conduct in the field of immigration assistance.

Eligibility and Membership Requirements

Membership in VILAS is open to Canadian citizens who are at least 18 years old and hold an Immigration assistant diploma from a recognized college in Canada. This requirement ensures that our community consists of individuals with a solid foundation in immigration law.

At VILAS, we're committed to nurturing a community of dedicated professionals who are passionate about immigration assistance. Are you ready to take your place among our esteemed members and embark on a journey of growth, collaboration, and excellence?

Article 1: Name  

1.1 The name of the society shall be the Vancouver Immigration Legal Assistant Society, hereinafter referred to as "VILAS". 

Article 2: Purpose  

2.1 The purpose of VILAS is to promote the professional development, competence, and ethical conduct of immigration legal assistants in Vancouver, British Columbia. 

2.2 VILAS aims to provide a platform for members to share knowledge, enhance skills, and foster collaboration within the immigration legal assistant community. 

Article 3: Membership  

3.1 Eligibility: Membership in VILAS is open to individuals who are Canadian citizens or permanent residents, have completed a relevant course in Canadian immigration law or a related field, and hold a diploma demonstrating their qualifications. 

3.2 Application: Prospective members shall submit a completed membership application form and provide evidence of their course completion and diploma or certificate. They shall also pay the prescribed membership fees as determined by VILAS. 

3.3 Rights and Privileges: Members shall enjoy the rights and privileges granted by VILAS, including access to educational resources, networking events, and participation in society activities. 

3.4 Termination of Membership: Membership in VILAS may be terminated upon resignation, failure to meet membership requirements, or disciplinary action as outlined in the society's bylaws. 

Article 4: Executive Committee  

4.1 Composition: VILAS shall be governed by an Executive Committee comprised of elected members, including a President, Vice President, Secretary, Treasurer, and additional executive positions as determined by the society. 

4.2 Duties and Responsibilities: The Executive Committee shall be responsible for managing the affairs of VILAS, organizing events and activities, maintaining financial records, and representing the society in external matters. 

4.3 Elections: The Executive Committee members shall be elected through a democratic voting process at the Annual General Meeting. The term of office for each position shall be determined by the society's bylaws. 

4.4 Meetings: The Executive Committee shall meet regularly to discuss society matters, make decisions, and ensure the effective functioning of VILAS. 

Article 5: Meetings  

5.1 Annual General Meeting: VILAS shall hold an Annual General Meeting (AGM) at least once a year. The AGM serves to report on the society's activities, elect the Executive Committee, and allow members to express their views. 

5.2 Special General Meetings: Special General Meetings may be called by the Executive Committee or upon a written request by a significant number of VILAS members. The purpose of such meetings shall be clearly stated in the notice provided to members. 

5.3 Notice: Adequate notice of all meetings shall be given to VILAS members, including the date, time, location, and agenda. 

Article 6: Amendments  

6.1 Constitution: Amendments to this constitution may be proposed by the Executive Committee or by written request from a significant number of VILAS members. 

6.2 Approval: Proposed amendments shall be presented to members at a General Meeting and require a two-thirds majority vote for approval. 

6.3 Bylaws: VILAS may establish bylaws to provide detailed guidelines on specific matters not covered in this constitution. Bylaws may be amended by the Executive Committee, subject to approval by a majority vote at a General Meeting. 

Article 7: Dissolution  

7.1 Dissolution of VILAS may occur if approved by a two-thirds majority vote at a Special General Meeting called specifically for this purpose. 

7.2 Upon dissolution, any remaining assets of VILAS shall be distributed to one or more organizations with similar objectives as determined by the Executive Committee and approved at the Special General Meeting.

(Version: Vilas-con-ver1.0-2308)